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PTFA Chair – Voluntary Role

Main purpose of the role

The Chair directs meetings, making sure everyone’s views are heard and everyone is involved in the meeting. He or she should make sure all committee members (Treasurer, Vice-Chair, Secretary) are familiar with the association’s constitution and their role and responsibilities as a committee member and trustee (all committee members are automatically trustees of the association).

Duties and key responsibilities

  • Prepares for meetings (with the Secretary)
  • Invites committee members, parents and staff
  • Suggests items for the agenda
  • Identifies outstanding items from last meeting
  • Prepares introductions for any new members attending
  • Sets the ground rules for meetings and makes sure they are inclusive and efficient
  • Delegates tasks to other members and volunteers, and checks they are completed
  • Liaises with the school and requests a ‘wish list’ for the committee to agree what to fund
  • Ensures the committee fulfils its role in respect of governance of the association as set out in the constitution, for example holding an AGM, election of committee, working with the Treasurer to ensure annual returns to the Charity Commission are returned
  • Ensures any decisions made are clear, fit the objects of the constitution, and arrived at by agreement of the committee
  • Writes the annual report for the association (with the Secretary)
  • Can be a signatory on the PTFA bank account (along with at least one other committee member)

Key skills

  • Confident and assertive –able to control meetings and call to order when necessary, making sure everyone has an opportunity to speak.
  • Ability to remain impartial – make sure contributions are brief and ensure everyone’s views are respected.
  • Calm, friendly and approachable – as the main point of contact for the PTFA for the school and parents the Chair must be inclusive and make sure everyone feels welcome.
  • Organised and able to delegate – the Chair should make sure the workload is shared and tasks are completed as agreed.